Job Information
Ponca City Public Schools Site Secretary/Registrar West Middle School in Ponca City, Oklahoma
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Ponca City Public Schools
Job Description
Registrar-West Middle School
Date: July 1, 2016
Reports to: Principal, Assistant Principals
Supervises: N/A
Qualifications: High School Diploma or Equivalent
At Least (1) Year of Office Experience
Job Goal: Serves as confidential secretary to the principal and assistant
principals and as a facilitator for the school public being served by
the business office.
Employment Terms: 10 Months, 8 hours per day
7:30 A.M. 4:30 P.M., exclusive of a lunch
Occasionally, special arrangements may be made with the
supervisor if the situation warrants. Supervisor approval is required
if the contract day varies.
FLSA Classification: Nonexempt
Evaluation: Annually by Building Principal
Physical Demands:This is an overview intended for compliance with the ADA it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.
Regular Requirements:Sit for extended periods; twist at the neck and trunk; bend and reach at, below and above shoulder level, repetitive use of fingers and hands to grasp and/or operate equipment; lift/move up to 15 pounds
Occasional Requirements:Walk, reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 25 pounds
Visual Requirements:Close, color, peripheral, depth perception, ability to adjust focus
Hearing/Speaking Requirements:Adequate to exchange information
Essential Duties and Responsibilities:
Makes and receives telephone calls, takes messages, and routes calls.
Handles all purchase orders through the activity accounts and general fund.
Reviews requests for purchases, issues purchase orders, and verifies authorized invoices associated with student activity funds.
Collects and deposits all monies (activity funds, book refunds, and fundraisers).
Ensures timely entry of all activity data.
Makes all activity deposits, withdrawals, and refunds as needed.
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