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Rutgers The State University Administrative Coordinator in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Administrative Coordinator
Job Category URA-AFT Administrative
Department Rutgers Health Services
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for the department of Rutgers Health Services.Among the key duties of the position are the following:
  • Manages a wide range of confidential human resource and payroll functions.
  • Supports the administrative and operational functions for Rutgers Student Health (RSH) by serving as the primary contact for facilities issues for RSH.
  • Provides confidential administrative support to the Director of Administration and Operations for Rutgers Student Health.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA Nonexempt
Grade 04
Position Salary
Annual Minimum Salary 55416.000
Annual Mid Range Salary 68958.000
Annual Maximum Salary 82500.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of human resources, office administration, organization, coordination, facilitation, record keeping and report writing.
  • Two (2) years of experience in an administrative function, preferably in a healthcare setting.
Certifications/Licenses
  • A valid driver's license would be required for this position; Use of personal vehicle in order to travel for business demands.
Required Knowledge, Skills, and Abilities
  • Good communication skills and computer literacy, specifically with MS Office.
  • Ability to compose correspondence and statistical reports.
  • Ability to perform multiple tasks with multiple interruptions and maintain even temper.
  • Ability to problem solve and perform tasks independently with attention to detail.
  • Ability to carry small-medium cartons for courier/mail services.
Preferred Qualifications
  • Excellent written and verbal communication skills and computer proficiencies in the development and maintenance of spreadsheets and databases such as Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently.
  • Excellent interpersonal and organizational skills and the ability to handle multiple concurrent tasks and deadlines.
  • Previous experience working with management preferably within higher education.
  • Ability to exercise exceptional discretion, confidentiality and good judgment in dealing with sensitive issues and information.
  • Ability to work independently with limited supervision and as a team member.
  • Strong analytical and problem solving skills.
Equipment Utilized
  • Microsoft Office.
  • DocuSign.
  • Fax copiers/scanner.
Physical Demands and Work Environment
  • Might involve movement of 20 lb. items from one site to another with the use of a personal car.
Special Conditions
  • Clean Driving Record.
Posting Details

Posting Number 24ST1152
Posting Open Date 05/21/2024
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus College Ave (RU-New Brunswick)
City New Brunswick
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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