Job Description

Location: Chicago, IL

Hospital: RUSH University Medical Center

Department: Finance-Accounts Payable

Work Type: Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 1

Work Schedule: 8 Hr (8:00:00 AM - 4:30:00 PM)

Summary:

The position is responsible for processing accounts payable transactions including data entry of vendor invoices and performing the three-way-match process. Responding to vendor inquiries, and maintaining components of the vendor master files in the accounting system. Exemplifies the RUSH mission, vision, and values and acts in accordance with RUSH policies and procedures.

Other information:

Required Job Qualifications:

•High School Diploma or GED.

•1 year of business or accounting experience.

•Must be self-motivated, detail oriented, strong analytical and problem solving skills, ability to handle multiple tasks, meet established targets, and be adaptable/flexible.

•Ability to understand, investigate and resolve problems using root-cause research skills.

•Ability to compose reports and correspondence using good business vocabulary and proper grammar and construction.

•Experience with Microsoft Office, specifically basic skills in Word and strong skills in Excel (knowledge of formulas and simple pivot tables).

•Clear and concise verbal and written communication skills.

•Negotiation skills.

Preferred Job Qualifications:

•Associates degree or relevant work experience.

•2 years experience in a large corporate high-volume A/P environment, to include in-depth understanding of vendor relationships and billing practices, payment terms, and vendor payment processing.

•Knowledge of accounting and finance relative to Accounts Payables and inventory, with knowledge of the cross-functional impacts and consequences generated from finance and receiving transactions.

Physical Demands:

•While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach.

•Specific vision abilities required by this job include close vision requirements due to computer work.

•Light to moderate lifting.

•Ability to sit at a computer terminal for an extended period of time.

Competencies:

•Commitment to company values and ethics.

•Proven record of meeting deadlines and providing the highest quality work product.

•Process-oriented with customer focus.

•Time management, organization, and prioritization skills.

•Effective oral and written communication skills across distances and cultures.

•Ability to apply judgment in problem solving.

•Strong attention to detail and accuracy oriented.

Responsibilities:

1. Work with vendors, supply chain, A/P, and internal customers on queries and issues regarding invoices and discrepancies. Research several processes and be able to understand the complex previous transactions to answer the customer needs and take the initiative to solve the problem and ensure all cross-functional stakeholders are aware of the decision.

2. Performs three-way match process for receipt of goods, invoice, and purchase order using Lawson GR/IR functionality. Examine the merchandising processes, and the warehouse management processes to determine the needed actions. Notify buyers and other stakeholders to verify or check previous transactions that are not released within Lawson, and follow through to ensure prompt resolution.

3. Processing payable invoices and payment requests utilizing the Lawson accounting system. Enter data into Lawson, and will need to determine if the account coding is correct and that the invoice is in accord with contracts, purchase orders, established policies and procedures, governmental laws and regulations, or other authorizations as needed.

4. Monitor the exception and error reports for assigned vendors, and perform the daily balancing functions to ensure activity is synchronized. Work the exception reports timely to ensure on time payment to our vendors.

5. Maintain vendor relationships by responding quickly and accurately to both internal (company) and external (vendor directly) questions and requests for information. The dispersion of departments creating credits and the complex situations leading to the vendor disputes/credit holds will require a detailed understanding of the various vendor interactions and ways that credits can be issued to vendors. Additionally, as the situations surrounding these items are complex, in-depth explanations with a cross-functional team will be required in many cases to support Rush’s position to the vendor community.

6. Connect cross-functionally and develop effective internal and external working relationships with members of Procurement, warehouse management, and the vendor community.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Position Sr Accounts Payable Clerk

Location US:IL:Chicago

Req ID 8577