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Bingham County Secretary4-H Programs Established: October 1, 2005 Revised: February, 2024 Page 1

BINGHAM COUNTY Is Recruiting for the Position of

SECRETARY4-H PROGRAMS

April 2, 2024

Salary: Starts at \$15.58/hour - Hiring Step-DOQ/DOE Part -time, No benefits - 19 hours per week, flexible hours Closing date: Open Until Filled Pay Grade: N10 FLSA Designation: Non-Exempt

Purpose of Class/Primary Function The principal function of an employee in this class is to perform secretarial and administrative duties for 4-H and other extension programs, including providing support to faculty, staff and volunteers. The work is performed under supervision of the Extension County Chair, but some latitude is granted for the exercise of independent judgment and initiative. The principal duties of this class are performed in an office environment, with some travel required to special events and meetings.

Essential Duties and Responsibilities (will vary by assignment) Provides customer service by answering telephones and greeting walk-in customers,

providing information, answering inquiries, scheduling appointments, and directing inquiries to the appropriate department;

Provides secretarial and clerical support to faculty, staff and volunteers in the 4-H program;

Prepares correspondence, including the 4-H Fair book, memos, letters, minutes, reports, and other documents;

Helps to maintain 4-H enrollment computer program, mailing lists, organizes and files materials;

Assists with 4-H Fair assignments, including inventory, set-up and removal of fair projects, assistance with the shows, collection of the results;

Assists with other projects and programs, including day camps;

Plans and organizes special supplies or equipment needed for events and projects;

Assists project chair in managing trophies, conducts ribbon inventory, and gathers other related supplies for the county fair;

Uses various software applications and/or maintains a database of information;

Assists with processing mail, runs errands, and picks up supplies as needed;

Performs all work duties and activities in accordance with County policies, procedures, and safety practices;

Bingham County Secretary4-H Programs Established: October 1, 2005 Revised: February, 2024 Page 2

Although a County employee, incumbents of this position ensure compliance with the University of Idaho policy on non-discrimination as stated in the University of Idaho Faculty Staff Handbook, Section 3170.

Other Duties and Responsibilities

Helps to present, instructs and assist with youth educational programs as needed;

Recruits 4-H volunteers and leaders for day camp activities and traditional clubs;

Assists in generating publicity and promoting the 4-H program;

Performs the tasks of the Office Manager in their absence, to include the newsletters;

Performs other related duties as required.

Competency Requirements Knowledge of:

4-H programs, including organization, curriculum and activities;

Customer service principles, procedures, and objectives;

Principles and procedures of financial record keeping and reporting;

Operation of standard office equipment and a personal computer and job-related software applications for word processing, spreadsheets, and other required applications;

English grammar, spelling, and punctuation;

Record keeping and filing practices and procedures;

Current office practices and procedures. Ability to:

Work with people in a variety of circumstances and diverse situations;

Follow written and oral instructions;

Evaluate and analyze customer needs to provide exceptional customer service;

Maintain records efficiently and accurately and to prepare clear and concise reports;

Analyze financial data, reconcile accounts, and prepare repor s;

Maintain confidentiality of information processed or prepared;

File and maintain complex records;

Perform duties and responsibilities independently;

Research information and data and prepare reports;

Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner;

Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;

Use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions;

Perform time management and scheduling functions, meet deadlines, and set project priorities;

Communicate effectively both orally and in writing.

Establish and maintain effective working relationships with f